Privacy Policy
Martone Accounting Limited Privacy Notice
1. Who we are
Martone Accounting Limited (“we”, “our”, “us”) is a firm of accountants and business advisers providing accounting, taxation, payroll, and company secretarial services.
We are the data controller of the personal information we collect and process about our clients and related parties.
If you have any questions about this notice or how we handle your information, please contact:
Data Protection Contact
Martone Accounting Limited
4 Sorrel Heath
Clonsilla
Dublin 15
ludovico@martoneaccounting.com
Phone: 085-7564905
2. The personal data we collect
We may collect and process the following categories of personal data:
- Identity data: name, title, date of birth, PPS number, company number.
- Contact data: postal address, email address, telephone numbers.
- Financial and transactional data: bank account details, payroll records, income, expenses, invoices, and tax reference numbers.
- Engagement data: correspondence, service history, billing and payment information.
- Compliance data: documentation required under Anti-Money Laundering (AML) or Know Your Customer (KYC) obligations.
- Technical data: metadata from emails or use of our secure client portals.
We collect this information directly from you, from authorised representatives, or from public and regulatory sources such as the Companies Registration Office, Revenue Commissioners, and the Charities Regulator.
3. Purposes and lawful bases for processing
We use personal data only for legitimate professional and business purposes.
Providing accounting, tax, payroll, and company secretarial services - Performance of a contract (Art. 6(1)(b))
Complying with statutory obligations (Revenue, CRO, AML, company law) - Legal obligation (Art. 6(1)(c))
Managing our client relationships, quality assurance, and internal reporting - Legitimate interests (Art. 6(1)(f))
Maintaining our accounts and records - Legal obligation / Legitimate interests
Sending regulatory or service-related updates - Legal obligation / Legitimate interests
Marketing similar professional services to existing clients - Legitimate interests; you can opt out at any time
Where consent is required for specific processing (for example, marketing to non-clients), it will be sought separately.
4. Sharing your data
We will never sell your data. We may share information only where necessary with:
- Revenue Commissioners, Companies Registration Office, Charities Regulator, and other statutory bodies.
- Banks, solicitors, auditors, and professional advisers acting on your instructions.
- IT and cloud-service providers who host our systems under contract.
- Regulatory or law-enforcement authorities where required by law.
All third-party recipients are bound by confidentiality and data-processing agreements ensuring appropriate security and compliance.
5. International data transfers
We do not routinely transfer personal data outside the European Economic Area (EEA).
If a transfer becomes necessary, we will ensure appropriate safeguards such as an adequacy decision or EU-approved Standard Contractual Clauses.
6. Data retention
We retain client data for six (6) years after the end of the client relationship, or longer where required by legislation or professional obligations (for example, tax or audit rules).
After the retention period, information is securely deleted or anonymised.
7. Security of your data
We apply technical and organisational measures to protect personal data against accidental loss, destruction, or unauthorised access. These include encryption, password-protected systems, restricted access controls, and staff confidentiality obligations.
8. Your data protection rights
Under GDPR, you have the following rights:
- Access – to request a copy of your personal data.
- Rectification – to correct inaccurate or incomplete data.
- Erasure – to request deletion where data are no longer needed.
- Restriction – to limit processing in certain circumstances.
- Objection – to processing based on legitimate interests.
- Data portability – to receive your personal data in a structured, commonly used format.
Requests should be submitted in writing to our Data Protection Contact at seamus@martoneaccounting.com.
We will respond within one month in accordance with Article 12(3) GDPR.
If you believe your data protection rights have been infringed, you have the right to lodge a complaint with the Data Protection Commission(www.dataprotection.ie).
9. Updates to this notice
We may update this Privacy Notice from time to time to reflect legal or operational changes. The latest version will always be available on our website at www.martoneaccounting.com.